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Guidance

Democratic Engagement Fund: Privacy notice

Updated 29 July 2026

Applies to England

漏 Crown copyright 2026

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This publication is available at /government/publications/democratic-engagement-fund-prospectus/democratic-engagement-fund-privacy-notice

The following is to explain your rights and give you the information you are鈥痚ntitled to under UK data protection legislation.听

Note that this section only refers to personal data (your name, contact details and any other information that relates to you or another identified or identifiable individual personally).听

The identity of the data controller and contact details of our Data Protection Officer鈥� 鈥��

This privacy notice explains your rights and gives you the information you are entitled to under UK data protection legislation.听听听

The Ministry of Housing, Communities and Local Government (MHCLG) is the data controller. The Data Protection Officer can be contacted at dataprotection@communities.gov.uk.

What personal data we are collecting and why鈥��

Your personal data is being collected because you have听applied听through the听Democratic Engagement听Fund听process听to听design, test and deliver听place-based interventions听that will听strengthen democratic engagement听and enable more inclusive participation in our democracy.听听

The following personal data is being collected for this purpose:听听

  • lead contact name,听email听and听contact听number听
  • partner organisations and roles听(where relevant)听

We will听collect the following organisational data, where it听contains听any personal data, we will process in line with the above purpose:听

  • organisation name,听address听and website鈥�
  • organisation type and registration details (where applicable)鈥�
  • financial details听

Where you reference case studies in your application, please ensure that any data is anonymised and does not听identify听individuals who have accessed or听benefitted听from your work.听

Sensitive types of personal data听

Please do not share鈥�痯ersonal data or criminal offence data via this platform. By 鈥榮pecial category personal data鈥�, we mean information about a living听individuals:听

  • 谤补肠别听
  • ethnic origin听
  • political opinions听
  • religious or philosophical beliefs听
  • trade union membership听
  • 驳别苍别迟颈肠蝉听
  • 产颈辞尘别迟谤颈肠蝉鈥�
  • health (including disability-related information)听
  • sex life; or听
  • sexual orientation

By 鈥榗riminal offence data鈥�, we mean information relating to a living individual鈥檚 criminal convictions or offences or related security measures.听

Please also do not share any information about yourself, your business or your organisation that you are not happy to be shared with听MHCLG.听听

The data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies to this processing is Article 6(1)(e) of the UK GDPR; that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; data being processed belongs to business contacts processed during the routine course of business of a government department.听In this case it is听necessary for the exercise of MHCLG鈥檚 functions in delivering government-funded programmes to support democratic engagement.听

With whom we will be sharing your personal data听

Your personal data will be used for the administration and delivery of the Democratic Engagement Fund. This includes:听

  • assessing applications and听determining听eligibility for funding听
  • carrying out due diligence checks, including fraud prevention and assurance听
  • administering and delivering the grant programme听
  • monitoring funded activity and programme performance听
  • evaluating the impact of the fund, including through research and analysis听
  • administering attendance at Democratic Engagement Fund workshops where you choose to sign up听

It may also be shared with听an independent research organisation appointed by MHCLG, for evaluation purposes; if this occurs, we will update this privacy notice and inform you before any data is shared.听

If you attend one of the Democratic Engagement Fund workshops we will use Eventbrite as a data processor. As part of the sign-up process, you will be asked for your name and contact details, we ask that you use organisational contact information, where possible. See .听

For how long we will keep your personal data听

If your application is unsuccessful,听your data will be听held for听6听months after the bidding window for the Democratic Engagement Fund closes on the听31 August 2026.听

If your application is听successful,听we will hold your听data until听31 August 2028听听

Your rights, for example, access, rectification, restriction, objection听

The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:听

  • know that we are using your personal data听
  • see what data we have about you听
  • ask to have your data corrected, and to ask how we check the information we hold is accurate听
  • 听

In some circumstances you may also have the right to withdraw your consent to us having or using your data, to have all data about you deleted, or to object to particularly types of use of your data. We will tell you when these rights apply.听

Your personal data will not be transferred overseas unless you choose to sign up to the optional Eventbrite workshop, where it may be processed in the United States under Eventbrite鈥檚 data protection safeguards.听Further information is available听in听.听听

Your personal data will not be used for any automated decision making.听

Storage, security and data management听

Your personal data will be stored in a secure government IT system. Where data is shared with third parties, as set out in听MHCLG鈥檚听privacy notice. We require third parties to respect the security of your data and to treat it听in accordance with听the law. All third parties听are required to听take听appropriate security听measures to protect your personal information in line with our policies.听

Complaints and more information听

When we ask you for information, we will keep to the law, including the Data Protection Act 2018 and UK General Data Protection Regulation.听

If you are unhappy with the way the Department has acted, you can鈥�make a complaint.听

If you want to make a Subject Access Request, another request in relation to your rights, or听if听you听have any concerns听with how we are using your personal data, you should first contact鈥�dataprotection@communities.gov.uk.听

If you听remain听concerned, or听would like听independent advice about data protection,听privacy听and data sharing, you can contact:听

The Information Commissioner鈥檚 Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 or 01625 545 745听

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